Habitat for Humanity of Lincoln County
Donate Now

Lincoln County Affiliate

227 NE 12th Street
PO Box 1311
Newport, OR 97365
541-574-4437

Job Opportunities!

We currently have opportunities at our Affiliate Office located in Newport, Oregon!

 


Affiliate Office (Newport, Oregon)

Title:                           Construction Manager

Supervisor:                Executive Director

Status:                        Part-time, 20 hrs. per week non-exempt 

Compensation:         Starting salary range: $17-21/hour, commensurate with experience. 

Benefits include health care coverage with optional dental and vision insurance; vacation and sick leave; holidays; self-funded 401K plan available.

SUMMARY

At Habitat for Humanity of Lincoln County (HFHLC) we are dedicated as part of a global, nonprofit housing organization that works to eliminate substandard housing locally and worldwide through constructing, rehabilitating and preserving homes; by advocating for fair and just housing policies; and by providing training and access to resources to help families improve their shelter conditions.

By becoming our Construction Manager you’ll join a collaborative, team-based organization. You will oversee our construction programs, including new home builds, rehabs, and critical home repairs.  It’s the perfect way to use your construction skills to directly help the members of our community looking for a hand up, not a hand out.

POSITION DESCRIPTION

Under the general direction of the Executive Director, the Construction Manager is responsible for the overall construction and rehab programs of HFHLC.  In accordance with HFHLC house plans, HFHI and HFHLC specifications and quality requirements, supervises overall construction activity and provides leadership to construction activity, including all paid contractors, subcontractors, and volunteers.  Insures that a safe construction environment is maintained in accordance with HFHLC policies and OSHA, state, county, and city regulations.

KEY RESPONSIBILITIES

  • Construction: Supervises job sites and works with construction staff to ensure construction is accomplished in accordance with approved permits and plans.  Secures all permits and inspections.  Provides leadership to subcontractors and volunteers so that work is performed in a timely, quality manner.  Develops and regularly updates calendar of construction activities.  Suggests potential advantageous building practices and material cost savings opportunities.  Supervises and/or performs all homeowner warranty complaints and repairs.  Plans for future construction cycles.  Develops and maintains relationships with skilled volunteer workforce.
  • Critical Home Repair Program (CHRP): Manages the CHRP program, including program promotion, application processing, job scheduling, volunteer management, procurement, documentation of project completion, follow-up survey of homeowners, and preparing reports to granting agencies.  Develops and maintains relationships with community partners to stimulate referrals for the program.
  • Safety: Ensures safety guidelines are followed on-site and adequate training is provided to construction team and daily volunteers.  Maintains construction site safety manual and policy.
  • Volunteers and Partner Families: Treats Partner Families and volunteers with respect and dignity and strives to make their construction involvement meaningful.  Coordinates with staff for optimal and efficient volunteer coverage.  Creates a positive and encouraging work atmosphere, ensuring adequate communication, materials, and tools to create excellent volunteer experiences on construction sites.  Provides volunteer leadership and training.  Anticipates problems and issues typical of this environment and takes proactive actions as necessary to help ensure schedules are met and work plans enabled.
  • Budget and Procurement: Working closely with the Executive Director, develops construction budget.  Maintains and ensures on-time and on-budget completion of homes.  Procures construction materials and services through competitive bid process and assists in development of donations of professional labor and in-kind materials.  Properly codes and approves construction-related expenses.
  • Other Duties as Assigned: Meets all long- and short-term goals established by the Executive Director.

POSITION REQUIREMENTS

  • Successful results from a criminal and sex offender background check.

REQUIRED QUALIFICATIONS

  • Knowledge and experience in residential construction and construction project management.
  • Knowledge and understanding of local and state building codes.
  • Technical understanding of land and infrastructure design and ability to read and interpret building plans and specifications.
  • Basic mathematical aptitude to calculate building measurements, quantities, etc.
  • Basic computer skills, including email, word processing, and spreadsheets.

PREFERRED QUALIFICATIONS

  • Experience with repairs and remodels.
  • Volunteer management experience.

ADDITIONAL SKILLS

  • Strong organizational and team management skills.
  • Excellent communication and public relations skills.
  • Strong interpersonal skills, dealing with a variety of people, personalities, and backgrounds.
  • Ability to plan, schedule, prioritize, coordinate, delegate, and manage multiple work activities.
  • Attention to detail and overall quality control.
  • Must have good anticipatory abilities and proactive approach to problem solving.

WORK ENVIRONMENT

This job operates in a professional office environment, on new-home construction sites, and repair sites at private residences, with occasional work at Habitat ReStores.  This role routinely uses standard office equipment such as computers and phones.  While performing the duties of this job, the employee is required to frequently inspect the project and may be exposed to ongoing construction and various weather conditions.  The noise level in the work environment may range from moderate to loud.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, talk and hear.  The employee is frequently required to climb, balance, bend, stoop, kneel, crouch, crawl, reach, and use hands to finger, handle or feel.  The employee must also occasionally lift and move up to 50 pounds.  Specific vision abilities include close vision, far vision, peripheral vision, and color vision.

TO APPLY: All applicants must complete an online application and upload their resume and cover letter. Please tell us why you are the perfect candidate to become our new Construction Manager and why you want to work for Habitat for Humanity of Lincoln County.  Apply online at our Employment Portal.

 

Habitat for Humanity of Lincoln County is an equal opportunity employer.  Applications are considered for positions without regard to veteran status, uniformed service member status, race, color, religion, sex, sexual orientation, physical or mental disability, genetic information or any other category protected by applicable federal, state or local laws.

 

NOTE: This job description is intended as a guideline only and does not limit in any way the duties or responsibilities of any employee. Nothing herein shall be construed as a contract of employment, expressed or implied. All employment is terminable at will, with or without cause.


Affiliate Office (Newport, Oregon)

 

Title:                           Administrative and Operations Manager

Supervisor:                Executive Director

Status:                        Full-time, 40 hrs. per week non-exempt 

Compensation:         Starting salary range: $18-21/hour, commensurate with experience. 

Benefits include health care coverage with optional dental and vision insurance; vacation and sick leave; holidays; self-funded 401K plan available.

SUMMARY

At Habitat for Humanity of Lincoln County (HFHLC) we are dedicated as part of a global, nonprofit housing organization that works to eliminate substandard housing locally and worldwide through constructing, rehabilitating and preserving homes; by advocating for fair and just housing policies; and by providing training and access to resources to help families improve their shelter conditions.

By becoming our Administrative and Operations Manager, you’ll join a collaborative, team-based organization. You will coordinate multiple aspects of HFHLC operations, including bookkeeping, homeowner services, volunteer engagement, human resources, office management, purchasing, and grant management.  It’s the perfect way to use your organizational skills and love of numbers to directly help the members of our community looking for a hand up, not a hand out.

POSITION DESCRIPTION

Under the general direction of the Executive Director (ED), the Administrative and Operations Manager (AOM) is responsible for ensuring efficient coordination of day-to-day operations by providing administrative support and accounting services.  Working with a third-party provider, the AOM will support human resources activities.  The AOM will also serve as the confidential assistant to the ED.

KEY RESPONSIBILITIES    

  • Administrative: Work closely with the ED to accomplish organizational goals.  Serve as receptionist and manage ED’s calendar.  Maintain physical and electronic files in compliance with established document retention policy.  Assist with policy and procedure updates.
  • Accounting: Update and maintain GAAP-compliant financial policies, procedures, and internal controls.  Learn and implement the specific Habitat accounting requirements per Habitat International.  Using QuickBooks, enter financial data and maintain accurate accounting for all aspects of the organization.  Code restricted funds from grants and other parties accordingly.  Reconcile bank accounts.  Manage accounts payable, ensuring proper documentation is provided to validate payment.  Process homeowner loan payments with appropriate allocations to escrow accounts.  Record asset changes on balance sheet and changes to temporarily restricted net assets.  Prepare all journal entries including entries for month end and year end. 
  • Auditors: Oversee annual audit.  Prepare all work papers and reconciliations for the auditors including preparing discounting of mortgages.  Work with outside tax preparer on annual 990 federal return and CT-12 for Oregon.
  • Budgeting: Assist with development of annual budgets. Enter budget into QuickBooks. Monitor department budgets and provide financial reports to ED and leadership team by department on an ongoing basis.  
  • Financial Reporting: Generate monthly and annual financial statements. Continually review and share revenue, expense, and projections with the ED.  Support internal and external reporting requirements for operations, board meetings, homeowner services, grants, and Habitat for Humanity International.
  • Homeowner Services: Serve as primary point of contact for current and future homeowners.  Manage marketing for future homeowner opportunities.  Maintain applicant and homeowner records, including applications, Homeowner Selection Committee records, closing documents, deeds, and mortgage records.  Communicate with current homeowners regarding payment schedules, annual escrow updates, and late payments.  Document sweat equity and provide updates to partner families and the ED.  Process applications for Critical Home Repair Program.  Accompany construction staff or volunteers to private residences to assist with home repair evaluation and qualification.
  • Purchasing: Manage all aspects of purchasing.  Ensure invoices are paid in a timely manner.  Identify and implement methods for cost savings.  Secure quotes or bids and recommend vendors for larger purchases.  Review expense reports and credit card reports for completeness and accuracy before forwarding to ED for signature.  Maintain appropriate office supply inventory.
  • Human Resources: Coordinate employee recruitment efforts with support from third party provider.  Manage background checks and new hire documentation.  Manage employee records within the online HR/Payroll system and maintain confidential information.  Manage relationship with payroll service and serve as liaison for employees with payroll issues.  Monitor and submit time and attendance records prior to payroll deadline.  Monitor activities to ensure appropriate pay, deductions, and vacation accruals. 
  • Volunteer Management: Recruit new volunteers and provide general orientation.  Perform background checks as needed.  Work closely with management team to ensure sufficient volunteers with appropriate skill levels are available for construction and ReStore needs, and that appropriate safety protocols are being observed for all volunteer activities.  Build and maintain relationships with community members and organizations to ensure a positive volunteer experience.  Track and report on volunteer hours.
  • Other Duties as Assigned: Meets all long- and short-term goals established by the Executive Director.

POSITION REQUIREMENTS

  • Successful results from a consumer credit report on your credit worthiness, credit standing, and credit capacity.
  • Successful results from a criminal and sex offender background check.

REQUIRED QUALIFICATIONS

  • 5 years of experience in A/R, A/P, journal entry, month-end/year-end close.
  • 3 years of experience with accounting procedures and managing external vendors.
  • 3 years administrative support experience.
  • Demonstrated ability to create complex organizational budgets and multi-year cash flow projections.

PREFERRED QUALIFICATIONS

  • Nonprofit and/or construction accounting experience.
  • Experience overseeing annual audit.
  • Experience working with volunteers in a coordination or supervisory capacity.
  • Purchasing experience, including solicitation and evaluation of bids.
  • Human resources experience.

ADDITIONAL SKILLS

  • Mastery of Microsoft Excel and QuickBooks.
  • Possess and display strong skills in team work, problem solving, and positive communication.
  • Excellent organization skills demonstrated by ability to simultaneously manage multiple projects to completion while achieving accuracy and meeting the stated goals.
  • Self-motivated, reliable, enthusiastic; demonstrate grace and humor under pressure.
  • Enjoy working with people from diverse backgrounds.
  • Good written and oral communication skills.
  • High degree of integrity and honesty.
  • This position requires frequent computer and phone usage.

WORK ENVIRONMENT

This job operates primarily in a professional office environment with some exposure to new-home construction sites, private homes, and Habitat ReStores.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

TO APPLY: All applicants must complete an online application and upload their resume and cover letter. Please tell us why you are the perfect candidate to become our new Administrative and Operations Manager and why you want to work for Habitat for Humanity of Lincoln County.  Apply online at our Employment Portal.

 

Habitat for Humanity of Lincoln County is an equal opportunity employer.  Applications are considered for positions without regard to veteran status, uniformed service member status, race, color, religion, sex, sexual orientation, physical or mental disability, genetic information or any other category protected by applicable federal, state or local laws.

 

NOTE: This job description is intended as a guideline only and does not limit in any way the duties or responsibilities of any employee. Nothing herein shall be construed as a contract of employment, expressed or implied. All employment is terminable at will, with or without cause. Habitat for Humanity of Lincoln County is an equal opportunity employer.

 

Lincoln City ReStore

Thanks for your interest in Habitat for Humanity of Lincoln County!

 

 

 

 


Newport ReStore

Thanks for your interest in Habitat for Humanity of Lincoln County!

 

 

 

 

 

 

 

Become a Homeowner Become a Volunteer